Managing a Fleet Just Got Smarter
Keeping a fleet running efficiently has never been simple. Between juggling loads, tracking maintenance, managing drivers, and watching margins, most fleets spend more time putting out fires than planning ahead.
That’s why modern carriers rely on fleet management systems — and why the smartest fleets are turning to PCS TMS powered by Cortex AI. It’s everything you expect from a trusted TMS, now built with intelligence that helps you move faster, make better decisions, and keep more of what you earn.
What Is a Fleet Management System?
A fleet management system brings your day-to-day operations under one roof. It helps you plan, dispatch, track, and account for every mile.
With PCS TMS, fleets get one system for:
- Dispatch & Load Management — drag-and-drop planning, driver assignments, and instant visibility into margins.
- Driver & Mobile Tools — two-way messaging, document capture, and integrated payroll.
- Maintenance & Compliance — reminders, service tracking, and inspection alerts to stay road-ready.
- Fuel & Accounting — GAAP-compliant accounting, surcharge automation, and profit-by-load tracking.
- Customer Management — automated notifications, portals, and document workflows.
And now, Cortex AI is built right in — transforming data into real-time intelligence that helps your team act faster and boost profitability.
How Cortex AI Takes Fleet Management Further
Traditional fleet systems show what’s happening. Cortex goes a step further — it tells you what to do next.
1. Capture and Score Freight
Cortex ingests freight from emails, EDI feeds, and documents, then automatically ranks every load for profitability. Your dispatchers see which opportunities to prioritize — no manual sorting required.
2. Assign Smarter
Inside Dispatch, Cortex reviews drivers, equipment, HOS, and location data to recommend the best match. That means less deadhead and more revenue per truck.
3. Optimize Backhauls
The Backhaul Boost feature finds return legs and even triggers shipper outreach through AI-generated emails or voice calls — turning empty miles into new profit.
4. See Margin in Real Time
Cortex compares live rates and your cost models to show real-time profitability scores. Dispatchers know which loads deliver the best returns — right inside their normal workflow.
5. Ask, Don’t Dig
Using natural-language search, simply type or say, “Show me all loads with RPM over $3,” and Cortex instantly delivers results. Every score and recommendation is transparent, so your team always knows why the system made a call.
Benefits of an AI-Driven Fleet Management System
Improved Cost Control
AI-driven opportunity scoring and route optimization help reduce wasteful miles, improve utilization, and protect margins.
Increased Efficiency
Automated data capture and smart recommendations cut hours of manual work into minutes. Your team manages freight, not spreadsheets.
Higher Profit per Truck
Cortex identifies the most profitable freight first, improving yield per mile and reducing costly empty miles.
Stronger Driver Experience
Drivers get clear communication, faster dispatch updates, and fewer surprises — leading to happier drivers who stick around.
Smarter Decisions, Every Day
Because AI is embedded directly in PCS TMS, every click is powered by intelligence. No extra apps or bolt-ons — just better results, right in the tools your team already uses.
Tips for Choosing the Right Fleet Management System
When evaluating fleet software, make sure it checks all the right boxes:
- Complete Integration – dispatch, accounting, maintenance, and compliance in one place.
- Ease of Use – tools your team can pick up fast.
- Scalability – a platform that grows with your fleet.
- Data Accuracy – live information from your system of record.
- Support and Updates – backed by experts who know trucking.
- AI Built In, Not Bolted On – look for intelligence that’s native to the system, like Cortex AI in PCS TMS, not a third-party plugin.
Why Fleets Choose PCS TMS with Cortex AI
PCS has been building software for carriers and brokers for more than twenty years. Now, we’re helping fleets do more with less by embedding intelligence where it matters — right inside the TMS.
- All-in-one platform that runs dispatch, accounting, safety, and reporting.
- Built-in intelligence that recommends, scores, and automates directly in your workflows.
- Trusted by 1,000+ carriers moving freight across North America.
- Designed for mid-sized fleets — from 25 to 500 trucks — that need enterprise-grade automation without enterprise complexity.
The Road Ahead
The future of fleet management isn’t about adding more dashboards. It’s about systems that think with you.
With PCS TMS powered by Cortex AI, your fleet moves from reactive to proactive — cutting manual work, finding profitable freight faster, and delivering better results on every mile.
