Intermodal Dispatch

With our Truckload Dispatch Management System, you can achieve new levels of productivity, efficiency and profitability. Our dispatching software begins with a common-sense workflow and adds easy to use tools that deliver an advance way of working and meaningful information so your dispatching personnel can make smart and timely decisions. Combined with our innovative, built-in communications capabilities that keep your drivers and customers informed simultaneously, our system is the only system that will deliver real results to your operations and to your bottom line.

Real Dispatch Management

The Intermodal Dispatch Manager is the heart of our dispatching system and the home screen for all Intermodal dispatching activities in the Express TMS. Designed and refined over more than twenty years, this system is the definition of how to manage intermodal equipment dispatch. Inbound moves, outbound moves and repos, whether from a port or a rail, are all easily managed on one screen designed for high volume operations. The Dispatch Manager can make any operation run better.

This is how Intermodal dispatching is done. Our tried and true design is evolved and refined, simple, flexible and based on the real activities dispatchers perform every day. The most important information is always up front, always on top. Virtually any action dealing with any order can be performed from this one screen. Highly customizable, information can be grouped, filtered and sorted in virtually any way imaginable. Higher volume operations can manage multiple divisions, offices and workgroups simultaneously and information can be shared between divisions, offices and workgroups in any way that you see fit.

  • Developed for real world, real time dispatching.
  • Access all primary dispatching features from one screen.
  • Smart color coding delivers meaningful information at a glance.
  • Fully customizable by every dispatcher for his/her own needs.
  • Limits features that personnel see to ones they actually use.
  • Advanced planning tools keep your operations looking forward.

Graphical Scheduler

Better planning results in better execution, less waste and higher profits. The Dispatch Scheduler delivers an advanced, intuitive way to view your operations, forecast requirements and make decisions. Instantly see where work needs to be done, who’s working, who’s not and who can’t. Clean, crisp graphics, combine with smart features for matching freight and equipment, enable dispatchers to make plan better and smarter, making more profitable decisions today and into the future.

  • Clean, crisp interface.
  • Allows planning as far ahead as needed.
  • Color codes equipment by status and activity.
  • Flexible display spans hours, days and weeks.
  • Interacts with planning tools to reduce deadhead.

Customizable Order Entry

Other order entry systems weigh you down with work. They’re convoluted, confusing and data entry intensive. Not so with the Express TMS. Our order entry system is designed for high-speed and minimal input. Our superior design is totally customizable, meaning you are in control of what is recorded with each load, you’ll never see what you don’t need to see and you’ll never be forced to perform unnecessary data entry. On top of all that, our tools for duplicating loads and memorizing repeat loads can eliminate much of the data entry needed completely.

Can we make it any faster than that? Yes, we can. In fact, no other competing system can match our ability to automate the order entry process. If you’re looking for the perfect data entry world, meaning no data entry, this is it. Receive EDI 204s from shippers and loads directly from your website, no data entry. Let’s add one more thing. The best paying shippers pretty much all require these capabilities. EDI and web based order entry simplify things for shippers as well. So, you get the added benefit that the same thing that reduces your costs can open the doors to higher revenues from better paying shippers.

Better Rating Support

Automated rating eliminates mistakes, improves revenue and ensures the revenue you earn is the correct revenue. Completely embedded and always correct, our rating tools can support virtually any rating method and any rating strategy. Whether your rating schemes are developed in-house or imposed by your customers, whether you rate by the mile, pound, ton, zip to zip, city to city, zone rating or practically any other method imaginable, our rating systems remove the work and get it right every time.

On top of that, our interface to the U.S. Department of Energy delivers correct fuel surcharge rate calculations that are compatible with fuel surcharge rating requirements demanded by the largest shippers in the country. Forget about losing money on fuel surcharges and forget about adjusting invoices and fielding customer complaints, with our software, those days are over.

Want even more, get the info you need to know how to be more competitive. Our software delivers comparative analysis so you’ll always know how your rates stack up against your competitors and the rest of the transportation industry. Research your own rating patterns and research industry trends. Over time, between and within states and regions, our analysis incorporates millions or real world rates. And we mean rates charged, not rates quoted. These are real numbers that provide real insight so you can make better decisions and pursue opportunities that can move your bottom line.

  • Completely automated at the user level
  • Develops custom fuel surcharge matrices for each customer
  • Forces management approval when company standards aren't met

  • Built-in, automatic, U.S. DOE weekly fuel surcharge updates
  • Embedded industry rating data improves your competitive position

Better, Easier Dispatching

Without a doubt, Intermodal dispatching is nothing like Truckload Dispatching. You contend with chassis requirements, containers, rail pigs, LTL backhauls, rails, ports, shippers, interchange agreements and storage and per diem charges. On top of that, you must provide continuous of feedback to the IMC’s on virtually every container you move. That’s quite a bit of work for a flat rate move. To be able to get all this done and still be profitable, you need to automate what you do as much as possible. With our software, you get a true Intermodal Dispatch system that understands the processes that dispatchers follow and provides continuous support. And along the way, we remove virtually every phone call, email and fax from your to-do list.

Intermodal dispatch activities are simplified and organized:

  • Books chassis pickup, chassis termination, container pickup, delivery and termination all on one screen.
  • Driver miles and pay are calculated and distributed to drivers automatically.
  • Sends highly detailed dispatching instructions to Mobile Express, Omnitracs and PeopleNet enabled trucks.
  • Equipment position and status information is continuously updated as drivers post mobile updates while they make their runs.
  • Customers are notified electronically, via EDI updates posted automatically or via emails automatically sent as drivers make pickups and deliveries.

Totally Seamless Communications

When you automate communications between your dispatchers and your drivers and between your dispatchers and your customers, you eliminate a significant chunk of the work that needs to get done every day. In fact, if you study your operations and add-it up, you’ll see that this where you spend your money. Talking to drivers, talking to customers, sending emails, sending faxes. It’s expensive. Admit it and remove it.

Our mobile capabilities are second to none, thousands of drivers like them and use them all day, every day. And when you combine our mobile capabilities with our customer notification features, you get an entirely automated communications package, no talking and no emails.

Here’s a short list...

  • Mass email messaging for drivers, carriers and shippers.
  • Forwards delivery instructions, documentation and maps on every load.
  • Mobile Express system for Apple, Android and any other smartphone or tablet including Microsoft Surface.
  • Notifications sent to shippers and consignees when drivers reach a specified distance from their locations.
  • Instant e-signatures at delivery and instant document scans and transfers that make for instant billing.
  • Compatible with EDI requirements and sends 214 Load Status Updates automatically.
  • Interfaces to Omnitracs and PeopleNet workflow requirements and ELD systems.
  • Interfaces to JJ Keller ELogs ELD system.

Fully Automated Equipment Inventory Management

Sophisticated Equipment Management features track equipment inventory, leased equipment and owned equipment. Color codes indicate equipment needing to be moved and per diem and storage charges are continuously updated. Equipment automatically enters inventory as inbound containers are picked up and then removed from inventory when the equipment is terminated. All movement histories are stored permanently for every piece of equipment hauled.

Last Free Day, Storage and Per Diem Tracking

Customizable Matrices continuously track Storage and Per Diem on inventoried equipment. Equipment inventory is color coded so that you can tell at a glance what equipment is about to or currently accruing charges.

  • Checks last free day during dispatching.
  • Color coded Equipment Manager tracks all equipment in inventory.
  • Continuously calculates Storage and Per Diem charges.
  • Tables handle empty-empty penalties, crossover penalties, holidays and weekends.

Per Diem Bill Importing and Auditing

If you’ve had enough of auditing hundreds and hundreds of charges on per diem bills, we’ve got the answer. Instead of inputting hundreds of line items and manually researching hundreds of containers one at a time, download your per diem bill from the vendor and import it into Express. All charges on the bill will be researched for accuracy and any discrepancies will be displayed. When your audit is complete, click one button and the bill will be posted to Accounts Payable, with no data entry. It just doesn’t get any easier than that.

Inbound Container and Trailer Tracing

Our interfaces to RAILINC and eModal trace inbound equipment continuously while in transit to your pickup rail or port. Any alerts published by the rail or port are instantly transferred to your dispatch software and you are automatically notified when equipment is ready for pickup.

High Volume Job Order Management

PCS delivers the very best solution for high-volume customers and complex, multi-load projects. We support bulk-materials, machinery, equipment and virtually any other commodity. Jobs can be organized, managed and billed in whichever way works best for you. By load, by commodity or by volume. Loads are instantly booked and tracked through Express Dispatch while Job Order information is updated continuously and automatically.